MapleFix
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Shop software for Canadian auto repair

Run your whole shop, from the bay to the books

Work orders, digital inspections with photos and video, repairs your customers approve from their phone, invoices with the HST done right, and the books, payroll and GST/HST return behind them. On the shop computer and on every mechanic's phone.

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30-day free trial No credit card Reviewed within one business day

  • Built for Canadian shops
  • GST/HST ready
  • Data stored in Canada (Toronto)
  • Works on phone and computer

Features

Everything your shop runs on, in one place

No more paper work orders, a separate invoicing program and a spreadsheet for the HST. MapleFix covers the bay, the counter and the office, and every part knows about the others.

  • Digital vehicle inspection

    A 58-point checklist with photos and video, every point rated Good, Soon or Now.

  • Work orders and shop floor

    Check-in with a signature, job statuses, assigned mechanics and a clock on every job.

  • Estimates and invoices

    HST to the cent, deposits, payments and credit notes, emailed as a PDF.

  • Customer approval online

    A private link with photos and prices; customers approve each repair and the job updates.

  • GST/HST return

    Lines 101 to 115 worked out for you, with ITCs, instalments and a filing lock.

  • Accounting and bank reconciliation

    Books that post themselves, bank and card statement import, matching and reconciliation.

  • Payroll

    Hourly or percentage-of-labour pay, deductions, pay stubs, remittances and T4 figures.

  • Tire storage and tire orders

    Numbered, tagged tire sets with rack spots, storage fees and tire orders.

  • Parts and core returns

    Inventory with reorder points, supplier and warranty returns, and cores you never lose.

  • Service reminders

    Next service by date or km, and a list of who to contact today.

  • VIN and plate scanning

    VIN barcodes and licence plates read by the camera; the vehicle fills itself in.

  • Mobile app for mechanics

    Android app for every mechanic, with a PIN to switch staff. iPhone coming soon.

  • Year-end accountant package

    A year-end checklist and one ZIP with statements, GIFI codes, T4s and receipts.

Inspections and approvals

From the bay to your customer's phone in minutes

The mechanic inspects the car with the phone in hand, adds photos and a short video of what needs fixing, and the advisor sends the report as a link. The customer approves the work and it lands on the job.

  • 58-point checklist that adapts to the vehicle
  • Every point rated Good, Soon or Now
  • Approve or Not now on each repair, with prices
  • Approved work added to the job by itself
How digital inspections work
A digital inspection in the MapleFix phone app, with points rated Good, Soon and Now
The inspection report a customer opens on their phone, with an Approve or Not now choice for each repair

The office

The books keep themselves while you work

Every invoice, payment, bill and receipt goes into proper books as you go, so the GST/HST return, payroll and year end are ready when you are, not a weekend of catching up.

  • GST/HST return lines 101 to 115, worked out for you
  • Bank and card statements matched in a click
  • Payroll for hourly and flat-rate mechanics
  • One download for your accountant at year end
See the GST/HST return
The GST/HST return in MapleFix, with each line worked out from the shop's own books

How it works

Up and running in a day

We set up every shop by hand, so you start with an account that's ready to use.

  1. Request access

    Tell us about your shop in two minutes. No credit card.

  2. We approve your shop

    A real person reviews every request and emails you within one business day.

  3. Invite your team

    Set your password from the email, add your mechanics, and give each of them a PIN.

  4. Start your first job

    Check in a car, send your first inspection and print your first invoice.

A mechanic's My jobs screen in the MapleFix Android app, with a clock on each job
One job in the MapleFix phone app, with the car, the work and its status

The phone app

Your mechanics already carry the best tool in the shop

The MapleFix Android app gives every mechanic their jobs, the inspection with photos and video, check-in with a signature, and a scanner for VINs, plates and tire tags. One shared phone, a PIN for each person.

  • My jobs, with Start and Stop on the job clock
  • Scan a VIN or a plate to start a job
  • Mechanics never see costs or the books
Download for Android iPhone app coming soon

Pricing

Simple pricing, by the size of your team

Every plan has every feature. Pick the one that fits the number of people in your shop.

Platinum

$100/month

Up to 2 staff

Plans are priced by the size of your team, and every plan starts with a 30-day free trial.

See pricing

Prices are per month, in Canadian dollars. Every plan starts with a 30-day free trial, and no credit card is needed to start.

Every plan includes

  • Work orders, estimates and invoices with HST
  • Digital inspections with photos and video
  • Online approval links for your customers
  • Customers and vehicles with VIN decoding
  • Tire storage, tire orders and seasonal changeovers
  • Parts inventory, supplier returns and cores
  • Service reminders
  • Accounting, bank reconciliation and payroll
  • The GST/HST return and a year-end package
  • The Android app for every mechanic
  • Your data in Canada, backed up every night
  • Export everything, any time

Questions

Questions shop owners ask

Who is MapleFix for?

Independent auto repair shops in Canada, from a one-bay garage to a busy shop with a dozen technicians. It's built around how a repair shop actually works: work orders, inspections with photos, customer approvals, tires and parts, and the books behind them. Today its tax and payroll are made for Ontario: HST at 13% and Ontario payroll tables.

How do I get an account?

Request access with a few details about your shop. A real person reviews every request and emails you within one business day. Once you're approved, you get an email to set your password, then you add your team and start your first job.

Is there a free trial?

Yes. Every plan starts with a free trial, and you don't need a credit card to start. The pricing page shows how long it lasts and what each plan costs.

Where is my data stored?

On MapleFix's servers in Toronto, Canada. Each shop's data is kept in its own separate part of the database, everything travels over an encrypted (HTTPS) connection, and the whole system is backed up every night. A few things reach outside services only when you use them: decoding a VIN asks the US government's NHTSA vehicle database (just the VIN, nothing about your customer), emails go out through your own email provider, and reading receipts with AI only happens if you add your own Claude key.

Can my mechanics use it on their phones?

Yes. The Android app gives every mechanic their jobs, the inspection with photos and video, check-in and scanning. Each person unlocks a shared phone with their own PIN, and mechanics never see costs, profit or the books. The iPhone app is coming soon.

Does MapleFix file my GST/HST return?

It works out every line of the return from your own invoices, bills and receipts, and locks the period once you mark it filed. You copy the lines into CRA My Business Account or GST/HST NETFILE yourself; MapleFix doesn't send anything to CRA. See GST/HST return.

Can I get my data out?

Always. Settings → Data downloads everything as one file, with every photo and attachment, and invoices, payments and reports export to spreadsheets. Even if your account is ever suspended or cancelled, the owner can still sign in to download the shop's data.

See all questions and answers

Ready to run a tidier shop?

Request access and we will review it and email you within one business day. Every plan starts with a 30-day free trial.

Request access See pricing

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